eDiscovery & Legal Discovery Services
In today's digital age, legal matters require efficient identification, collection, and analysis of electronically stored information (ESI). Our eDiscovery services help legal teams navigate complex data landscapes while maintaining forensic integrity and controlling costs.
What is eDiscovery?
eDiscovery (electronic discovery) is the process of identifying, collecting, processing, reviewing, and producing electronically stored information in the context of legal proceedings, investigations, or regulatory requests.
Our eDiscovery Services
ESI Identification & Mapping
Understanding Your Data Landscape:
- Data source identification (servers, workstations, mobile devices, cloud services)
- Custodian interviews
- Data mapping and documentation
- Volume estimation
- Preservation planning
Deliverables:
- ESI inventory
- Data map diagram
- Preservation recommendations
- Cost estimates
Legal Hold Implementation
Preserving Relevant Information:
- Legal hold notice preparation
- Custodian notification
- Hold acknowledgment tracking
- Ongoing hold management
- Compliance monitoring
Benefits:
- Defensible preservation
- Audit trail
- Reduced spoliation risk
- Clear documentation
Forensic Collection
Defensible Data Collection:
- Forensically sound collection methods
- Chain of custody documentation
- Custodian coordination
- On-site or remote collection
- Cloud data collection
- Mobile device collection
Collection Scope:
- Email (Exchange, Office 365, Gmail, etc.)
- File shares and network drives
- Desktop and laptop computers
- Mobile devices
- Cloud storage (OneDrive, Dropbox, etc.)
- Collaboration platforms (Slack, Teams, etc.)
- Databases and applications
Processing & Culling
Reducing Data Volume:
- De-duplication (hash-based)
- De-NISTing (removing system files)
- Date filtering
- File type filtering
- Keyword filtering
- Email threading
- Near-duplicate detection
Results:
- Significant cost reduction
- Focused dataset
- Processed data ready for review
- Processing reports and statistics
Analysis & Search
Finding Relevant Information:
- Keyword searching
- Boolean search queries
- Concept searching
- Similarity/clustering analysis
- Email threading analysis
- Metadata analysis
- Date range filtering
Advanced Capabilities:
- Regular expression searching
- Fuzzy searching
- Foreign language support
- Technology-assisted review (TAR)
- Predictive coding
Review Platform Preparation
Readiness for Legal Review:
- Loading into review platforms (Relativity, Everlaw, etc.)
- Metadata mapping
- Production formatting
- Quality control
- User training and support
Supported Platforms:
- Relativity
- Everlaw
- Logikcull
- Disco
- Custom platforms
Production
Delivering ESI to Opposing Counsel:
- Native file production
- TIFF/PDF production with load files
- Searchable PDFs
- Redaction (if needed)
- Bates stamping
- Privilege log preparation
- Production tracking
Standard Formats:
- Native files
- TIFF images with DAT/OPT files
- PDF with metadata
- Load files (Concordance, EDRM XML, etc.)
When You Need eDiscovery Services
Litigation
- Commercial disputes
- Employment litigation
- Intellectual property cases
- Contract disputes
- Product liability
- Class actions
Internal Investigations
- HR policy violations
- Fraud investigations
- Compliance investigations
- Insider trading inquiries
- Data leak investigations
Regulatory Requests
- Government investigations
- Regulatory compliance
- Audit responses
- GDPR data requests
- Industry-specific regulations
Our eDiscovery Methodology
We follow the Electronic Discovery Reference Model (EDRM):
- Information Governance - Understanding data policies
- Identification - Locating relevant ESI
- Preservation - Legal holds and preservation
- Collection - Forensically sound collection
- Processing - Culling and de-duplication
- Review - Analysis and relevance determination
- Analysis - Deep dive into key documents
- Production - Delivery to requesting parties
- Presentation - Trial or hearing support
Why Choose Probatio for eDiscovery
Forensic Expertise
Our digital forensics background ensures defensible, court-admissible processes.
Technical Depth
We handle complex data sources that general eDiscovery providers struggle with:
- Enterprise systems (SAP, Oracle, etc.)
- Proprietary databases
- Legacy systems and backup tapes
- Complex email environments
- Non-standard data sources
Cost Efficiency
Smart culling and processing reduce review costs:
- Aggressive de-duplication
- Intelligent filtering
- Early case assessment
- Targeted collection
Independence
No conflicts of interest - we work for you, not opposing counsel or third parties.
GDPR Compliance
Deep understanding of EU privacy requirements:
- Lawful processing basis
- Data minimization
- Purpose limitation
- Cross-border transfer considerations
Local Expertise
DACH-region presence with understanding of:
- Austrian legal procedures
- German eDiscovery practices
- Swiss data protection requirements
- EU regulatory landscape
Technology & Tools
We utilize industry-leading eDiscovery technology:
Collection Tools:
- EnCase Forensic
- FTK (Forensic Toolkit)
- Cellebrite (mobile devices)
- Cloud collection APIs
Processing Platforms:
- Relativity Processing
- Nuix
- Brainspace
- Custom processing pipelines
Review Platforms:
- We work with all major platforms
- Can recommend based on case needs
- Provide data in format needed
Pricing Models
Project-Based
Fixed price for defined scope:
- Clear deliverables
- Predictable costs
- Suitable for smaller matters
Per-GB Processing
Transparent per-GB pricing:
- Industry-standard model
- Scales with data volume
- Predictable based on volume
Hourly Consulting
Flexible hourly rates:
- Complex or undefined scope
- Expert consulting
- Ongoing support
Hybrid
Combine models as needed:
- Per-GB processing
- Hourly for complex analysis
- Fixed price for production
Deliverables
eDiscovery engagements provide:
- Collection Reports - Chain of custody and collection details
- Processing Reports - Volume statistics, de-duplication rates
- Search Reports - Keyword hit counts, search methodology
- Production Letter - Formal production documentation
- Load Files - Metadata and document relationships
- ESI Protocol - Proposed discovery protocol (if needed)
- Expert Support - Testimony on process and methodology (if needed)
For Legal Professionals
How to Engage
- Initial Consultation - Discuss case and ESI scope
- Proposal - Detailed approach and pricing
- Preservation - Immediate legal holds if needed
- Collection Planning - Coordinate with custodians and IT
- Execution - Collection through production
- Support - Ongoing support through case resolution
What We Need
- Case background and timeline
- Known custodians and data sources
- Opposing counsel ESI protocol (if available)
- Timeline for production
- Budget parameters
- Review platform preference (if any)
Confidentiality
- Work under attorney-client privilege
- NDA and confidentiality agreements
- Secure data handling
- Need-to-know access controls
Complex Data Sources
We have expertise with challenging data types:
- Email Archives - PST, OST, MBOX, EML
- Enterprise Systems - SAP, Oracle, custom databases
- Collaboration Tools - Slack, Teams, SharePoint
- Cloud Services - Office 365, Google Workspace, Box
- Mobile Devices - iOS, Android (via forensic extraction)
- Legacy Media - Backup tapes, obsolete formats
- Foreign Languages - Multi-language support
- Encrypted Data - With proper authorization/credentials
Compliance & Standards
Our eDiscovery process complies with:
- Sedona Principles - Best practices for electronic discovery
- ISO 27037 - Digital evidence handling
- EDRM - Electronic Discovery Reference Model
- Federal Rules - U.S. discovery standards (when applicable)
- GDPR - EU data protection requirements
Early Case Assessment (ECA)
Evaluate your case before full processing:
- Rapid Analysis - Quick review of key custodian data
- Cost Estimation - Project full processing and review costs
- Strategy Development - Inform litigation strategy
- Risk Assessment - Understand exposure
- Settlement Support - Inform settlement discussions
Get Started
For legal teams requiring eDiscovery support:
Schedule a Confidential Consultation
Email: office@probatio.net
Phone: +43 1 2264088
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